Hotel invoicing software that builds the invoice from the stay
Every reservation keeps a folio of nights, extras and payments. When the guest leaves, Innkeeper turns that folio into an invoice with your tax lines, so nobody types the stay a second time.
Invoice preview, live
Select any reservation in the demo and the invoice preview shows nights times rate, the tax at the rate you enter and the total. Change the tax rate and the invoice updates. Print it to see the finished document.
- Nights
- Rate per night
- Tax rate
- Total
- Nights
- Rate per night
- Total
From folio to invoice
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01
Charges build up
Room nights post to the folio, along with breakfast, parking, minibar or any extra you define.
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02
Payments are recorded
Deposits taken at booking and payments at the desk are recorded against the same folio.
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03
Invoice is issued
At check-out the folio becomes an invoice with a sequential number and your tax lines.
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04
Guest receives it
Send the invoice as a PDF by email or print it at the desk. A receipt covers each payment.
Invoices and receipts with tax lines
Set your tax rates once: sales tax, VAT, occupancy tax or a fixed charge per night. Each invoice shows the net amount, every tax line and the total, the way your bookkeeper expects to see it.
- Several tax rates, applied per charge type
- Sequential invoice numbers
- Company details for business guests
- PDF export of invoices and receipts
Folio split, city tax and deposits ledger
On the Boutique plan you can split one folio into several invoices (room to the company, extras to the guest), charge city tax per person per night, and keep a ledger of every deposit held until the stay.
Hotel bookkeeping software exports for your accountant
Hotel bookkeeping starts with the revenue side, and that lives in the PMS. Innkeeper exports invoices and payments for any period as CSV, with each invoice also available as a PDF, so your bookkeeper imports one clean file into QuickBooks, Xero or whatever accounting software the hotel already uses instead of retyping folios. The export carries the same numbers you see on screen, so the month-end close is a check rather than a rebuild. Groups get one export per property on the multi property hotel software plan.
- Invoices with number, date, buyer, net, tax per rate and gross
- Payments taken and refunded on every folio
- Any date range, as one zip or one file each
- CSV for imports, PDF for the file
Invoicing questions
Can I add my own tax rates?
Yes. Add as many tax rates as your property needs and choose which charges each one applies to.
Can a company pay the room and the guest pay the extras?
Yes, on the Boutique plan with folio split.
Can I export invoices for my accountant?
Yes. Export invoices, receipts and payments for any period as CSV or PDF, on every plan.
Do I still need hotel accounting software if my PMS does invoicing?
Yes, for the general ledger. A PMS like Innkeeper records room revenue, taxes and payments, and exports them as CSV for your bookkeeper. Payroll, supplier bills, bank reconciliation and tax returns stay in accounting software such as QuickBooks or Xero, which takes the PMS export as its revenue source.
Hotel invoicing software included in every plan
Compare every feature in hotel PMS pricing.