RoomMaster alternative for small hotels, inns and B&Bs with a price you can see
Innkeeper is a RoomMaster alternative for small hotels, inns and B&Bs with 4 to 80 rooms that do not need a system built for 200-room properties: $49, $149 or $499 a month by room count, channel manager and booking engine included, no setup fee, no contract, and a live demo you can open right now.
Run a week at your property before anyone quotes you
RoomMaster sells through a demo and a personalized quote. Here you can open the live demo in one click and replay a normal week at a small hotel yourself. Send a reservation in from Booking.com, watch the same nights close on Expedia, Airbnb and your own website, move a stay to another room and see the conflict check stop a double booking before it is saved.
- Tape chart with 6, 8 or 12 room layouts and drag and drop between rooms
- Channel sync on and off, so you can see how an overbooking happens and how it is stopped
- Invoice preview for every stay with editable tax lines
Innkeeper vs RoomMaster at a glance
RoomMaster, formerly innQuest, is a long-running PMS with deep reporting, a large integration list and a strong base of independent hotels in North America. It does not publish prices. You describe your property and receive a quote. The RoomMaster column below uses what the company lists on its own site plus figures reported by HotelMinder, GetApp and Hotel Tech Report, so confirm your own quote before you decide.
| What you compare | Innkeeper | RoomMaster |
|---|---|---|
| Published price | Yes: $49, $149 or $499 a month by room count | No, personalized quote |
| Reported starting price | $49 a month for up to 10 rooms | About $150 a month per property (HotelMinder, GetApp) |
| Setup fee | None | Implementation, training and migration described as included in onboarding |
| Try before you buy | Live demo, no account or call needed | Book a demo with sales |
| Contract | Monthly or yearly, no lock-in | Not published, ask for it in writing |
| Booking commission | None, on every plan | Commission-free booking engine |
| Channel manager | Included on every plan | Included, 155+ OTA connections reported |
| Deployment | Cloud, any browser | Cloud (roomMaster Anywhere) and on-premise options |
| Reporting | Occupancy, ADR, RevPAR, revenue by channel | 270+ built-in reports |
| Typical property size | 4 to 80 rooms | Strongest at about 25 to 200 rooms (HotelMinder) |
| Best fit | Owner-run hotels, inns and B&Bs that want a fixed bill and a short setup | Larger independents and groups that need deep reports, many integrations or an on-premise server |
Every plan and limit is on our hotel PMS pricing page. For the full cost math, read our RoomMaster pricing breakdown.
Why small properties look for a RoomMaster alternative
RoomMaster has served independent hotels for decades, and its report library and integration list are real strengths. The owners who shop around are usually running 8 to 40 rooms, and their reasons come down to fit, not features.
The system is sized for a bigger hotel
HotelMinder describes RoomMaster's core market as North American properties with roughly 25 to 200 rooms. A 12-room inn does not need 270 reports, a revenue team setup or a server option. It needs a clean calendar, channel sync that never double books and invoices that come out right. Paying for depth you never open is the most common reason a small owner starts comparing.
The price floor sits above a small inn's budget
Directories report RoomMaster from about $150 a month per property. RoomMaster's own pricing guide puts budget systems for properties under 30 rooms at $100 to $250 a month. Innkeeper's Inn plan is $49 a month for up to 10 rooms, and the Hotel plan is $149 a month for up to 30 rooms, both with the channel manager and booking engine included. For a 10-room B&B, that is about $1,200 a year left in the business.
Reviewers mention a dated screen and slow logins
In Hotel Tech Report reviews, the recurring complaints are an interface that feels dated, slow login and response times, and phone support waits one reviewer put at 25 to 40 minutes. Other reviewers praise the same support team, so treat this as something to test in your own demo. Innkeeper runs in any browser, and the live demo lets your front desk try the daily routine before you commit.
You would rather click than call
With a quote-based vendor, the first number arrives after a meeting. Owners who compare systems late in the evening, after checkout and before the next arrival, want to open the product and see the price on the same screen. That is how Innkeeper is sold.
How to move from RoomMaster to Innkeeper
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01
Export your data
Export future reservations and your guest list from RoomMaster as CSV or Excel files. Keep RoomMaster running until the move is finished, so no booking falls through the gap.
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02
Import and check
Upload the files to Innkeeper. Future stays land on the tape chart with guest, dates, room and total, and guest profiles keep their history. On Boutique we run the import with you in an onboarding session.
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03
Connect your channels
Connect Booking.com, Expedia, Airbnb and Google and place the booking engine on your website. Compare availability for the next 90 nights against RoomMaster side by side.
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04
Switch over
Disconnect the channels from RoomMaster, confirm they are live in Innkeeper and end your old agreement according to its notice period.
Who should pick Innkeeper, and who should stay on RoomMaster
Innkeeper fits independent hotels, country inns, B&Bs, guesthouses and small motels with up to 80 rooms, where one or two people run reservations and the owner signs the software bill. If that is you, our pages on small hotel management software and inn management software walk through the daily routine in detail.
Stay with RoomMaster if you run more than 80 rooms, if you need an on-premise server for your own reasons, if your accounting team lives in its report library, or if you depend on one of its specific integrations such as IDeaS or Duetto revenue systems. A migration costs staff time, and it only pays off when the monthly savings and the daily fit are both clear.
RoomMaster alternative questions
What is the best alternative to RoomMaster?
For a hotel, inn or B&B under 80 rooms, the best RoomMaster alternative is a cloud PMS with a channel manager and a commission-free booking engine at a published price. Innkeeper does this from $49 a month for up to 10 rooms. Cloudbeds, Little Hotelier, ThinkReservations, WebRezPro and SkyTouch are other systems hoteliers compare.
How much does RoomMaster cost?
RoomMaster does not publish prices and quotes each property. HotelMinder and GetApp report a starting price of about $150 a month, billed per property rather than per room. RoomMaster says its quote includes the PMS, booking engine, channel manager, implementation, training and data migration.
Is RoomMaster cloud based?
Yes. RoomMaster offers a cloud version, sold as roomMaster Anywhere, and Hotel Tech Report also lists an on-premise option for properties that want a local server. Innkeeper is cloud only, so it runs in any browser on a desk computer, tablet or phone with nothing to install.
Can I import my reservations from RoomMaster?
Yes. Export future reservations and guest records from RoomMaster as CSV or Excel and upload them to Innkeeper, where they land on the calendar with their guest profiles. On the Boutique plan we run the import with you in an onboarding session, so nothing is retyped by hand.
Is Innkeeper cheaper than RoomMaster?
For properties under 30 rooms, usually yes. A 10-room inn pays $588 a year on Innkeeper's Inn plan, or $490 paid yearly. At the reported RoomMaster starting price of about $150 a month, the same inn pays about $1,800 a year. From 30 to 80 rooms the gap narrows, so compare written quotes.
Innkeeper plans for properties leaving RoomMaster
Hotel
Monthly
$149
- Yearly
- $1,490
- Rooms
- up to 30 rooms
Boutique
Monthly
$499
- Yearly
- $4,990
- Rooms
- up to 80 rooms
No setup fee, no booking commission and no contract on any plan. Full details on the hotel PMS pricing page.
See your price before the sales call
Create your account, import your RoomMaster bookings and run every channel from one calendar for one published price.