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6 min read

Motel software pricing and what a motel PMS costs per year by room count

Motel software pricing for an independent US motel runs from about $900 to $3,000 a year at 12 rooms and from about $900 to $5,500 a year at 30 rooms once the channel manager and booking engine are counted. The headline monthly price is rarely the bill. What moves the total is whether OTA connections are included, whether you pay per room or per property, and what the vendor charges for setup and support.

Front desk of a small inn in the evening with the room calendar open on a laptop

How much does motel management software cost?

Most cloud motel PMS plans cost $100 to $300 a month for 10 to 40 rooms. Per-room vendors such as WebRezPro and innRoad charge about $10 per room with a $100 or $150 monthly minimum. Desktop software such as InnSoft Check-Inn sells a one-time license from $899 plus a $660 yearly service contract. Innkeeper costs $49 a month up to 10 rooms and $149 a month up to 30 rooms, channels included, or $288 and $888 billed yearly.

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Yearly motel PMS cost at 12 rooms

A 12-room motel is the typical owner-run roadside property: one person on the desk most of the day, a part-time housekeeper, and a big share of nights sold on Expedia and Booking.com. The table counts the PMS plus what you need to sell on those two OTAs, because that is the setup almost every motel runs. Prices come from each vendor's own pricing page where one exists and from software directories where it does not, as noted in each row.

System Pricing model Year one at 12 rooms What is not in that number
Innkeeper $149 a month on Hotel (up to 30 rooms), $888 billed yearly, published $888 yearly or $1,788 monthly Card processing
INNsight $99 a month all-in-one PMS with channel manager and booking engine, published about $1,188 INNsightPay at $25 a month plus $0.10 per transaction if you use it
WebRezPro $10 per unit a month, $100 minimum, published $1,440 A third-party channel manager subscription
innRoad Reported about $10 per room a month with a $150 minimum about $1,800 for the core PMS Channel management and online check-in, sold as separate products
RoomMaster Quote based, reported from about $150 a month per property about $1,800 and up Card processing, any extra modules in your quote
InnSoft Check-Inn $899 license, $660 yearly contract, channel manager from $100 a month, booking engine from $50 a month, published calculator about $3,029, then about $2,460 a year The desk PC, backups, hardware such as ID scanners

Two things stand out. INNsight and Innkeeper are the only rows where the channel manager is in the base price, and Check-Inn is cheap only until you connect an OTA, because the service contract becomes mandatory for any online travel connection. The full Check-Inn math is in our Check-Inn PMS pricing breakdown.

Yearly motel PMS cost at 30 rooms

At 30 rooms the per-room vendors pull away from flat plans. The same channel and booking engine setup looks like this.

System Year one at 30 rooms How it is calculated
Innkeeper $888 yearly or $1,788 monthly Hotel plan covers up to 30 rooms with unlimited channels
INNsight about $1,188 $99 a month, before the optional payment gateway
WebRezPro $3,600 plus a channel manager 30 units at $10 a month
innRoad about $4,200 to $5,400 Core PMS plus channel management and online check-in, as reported in our innRoad pricing breakdown
InnSoft Check-Inn about $3,849, then about $3,180 a year $999 license for 26 to 50 rooms, $330 for the first contract year, channel manager $150 a month, booking engine $60 a month
SkyTouch Hotel OS about $2,400 to $7,200 plus onboarding Reported $200 to $600 a month to start, onboarding reported at $1,000 to $5,000

A 31st room changes the picture for flat plans: Innkeeper moves to Boutique at $499 a month, or $2,988 yearly, for up to 80 rooms. Per-room vendors keep rising in a straight line, which is fairer to a 34-room motel and more expensive for a 60-room one.

What actually decides your motel software bill

Per room or per property

Per-room pricing, the WebRezPro and innRoad model, tracks your size exactly. Flat plans, the Innkeeper, INNsight and RoomMaster model, cost the same whether the motel has 12 or 28 rooms. If you sit just above a plan limit, per-room pricing usually wins. If you sit near the bottom of a band, flat pricing does.

Whether the channel manager is inside

Motels sell a large share of last-minute nights on OTAs, so the channel manager is not optional. When a vendor lists it separately, add $50 to $200 a month to the headline price. Ask for the channel fee in writing, per channel and per room band.

Booking engine commission

Some booking engines charge a percentage of each direct booking. A 3 percent commission on $60,000 of direct revenue is $1,800 a year, which can be more than the PMS itself. Innkeeper's booking engine on your own website takes no commission.

Setup, onboarding and contracts

Quote-based vendors often add a one-time onboarding fee and a 12 or 24 month term. Directories report SkyTouch onboarding at $1,000 to $5,000. Ask whether the price is month to month, what happens to your data if you leave, and whether the first-year price is a promotion.

Card processing

Almost every PMS earns money on payments, either through its own gateway or a partner. Compare the effective rate on your real card mix, not only the software line, because on a motel doing $400,000 a year in room revenue a 0.3 point difference is $1,200.

Costs motel owners miss when they compare quotes

The desk computer matters with desktop software: a failed PC can take the reservation book with it, and Innsoft's own support article asks properties to copy files to a USB drive every day. Remote access for checking arrivals from home is another setup cost with desktop systems, while a cloud PMS opens in a browser on your phone.

Accounting is the other gap. Few motel systems post straight into your books, so most owners export the daily report and rebuild a monthly P&L by hand. If you already keep books in a spreadsheet or an accounting package, a tool that can turn that bookkeeping export into a monthly P&L saves the evening your accountant would otherwise bill you for.

Last, count staff time. A system that needs a 2 hour training session per new desk clerk costs real money at a motel where front desk turnover is high.

Questions to ask any motel PMS vendor before you sign

  • What is the total yearly price at my exact room count, with Booking.com, Expedia and Airbnb connected?
  • Is there a setup or onboarding fee, and is the price month to month or a fixed term?
  • Does the booking engine charge a commission on direct bookings?
  • What does card processing cost on my card mix, and can I use my own processor?
  • Can I export my reservations and guest history if I leave, and in what format?
  • Does the price change when I add rooms, a second property or another staff user?

Our guide on how to choose a PMS for a small hotel adds the operational questions, from night audit to housekeeping.

Where Innkeeper fits on price

Innkeeper is built for owner-run motels, inns and small hotels up to 80 rooms, with every plan published on the hotel PMS pricing page: Inn at $49 a month for up to 10 rooms, Hotel at $149 for up to 30 and Boutique at $499 for up to 80, with half price billed yearly. The channel manager, the commission-free booking engine, housekeeping and invoicing are in every plan, with no setup fee and no lock-in. Night audit and the daily occupancy, ADR and RevPAR report start on Hotel.

Be fair about the limits. Innkeeper does not sell card key lock interfaces, ID scanners or GDS connections, and it does not fit a franchise motel that must run a brand-mandated PMS. INNsight is cheaper than our Hotel plan paid monthly, and Check-Inn can be cheaper for a motel that sells almost nothing online. Our motel management software page shows how a walk-in, an Expedia booking and a room turn work in one calendar.

Motel software pricing in short

  • A 12-room motel selling on OTAs pays about $900 to $3,000 a year depending on the vendor and billing term.
  • A 30-room motel pays about $900 to $5,500 a year, with per-room vendors at the top of that range.
  • The channel manager, booking engine commission and onboarding fees decide the real total more than the headline price.
  • Desktop licenses are cheapest only for motels that sell mostly walk-in and phone nights.

See the full price and the product before any sales call

Open the live demo, take a walk-in and an Expedia booking on one calendar, and set Innkeeper's yearly total next to the quotes on your desk.

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Hotel PMS blog with practical guides for small properties

Check-Inn PMS pricing and what InnSoft costs a motel or small hotel per year The $899 to $1,399 license, the $660 service contract, channel manager and booking engine fees, and cost at 8 to 60 rooms. Easy InnKeeping pricing and what each GraceSoft plan costs a month Reported Basic to Platinum prices, which tier adds the channel manager and a yearly cost table by size. SkyTouch pricing and what Hotel OS costs an independent hotel in year one The per-room quote, the reported $200 to $600 start, onboarding fees and first-year cost at 12 to 60 rooms. eviivo pricing and what a B&B or small hotel pays each month The base price, the $0.50 fee per booking, per-room add-ons and cost at 8 to 60 rooms. Mews pricing and what a small hotel pays for the Mews PMS How the per-room quote works, card fees, the reported term and cost at 8 to 100 rooms. Stayntouch pricing and what a small hotel pays per month The $5 per room rate, the $750 monthly minimum, add-on modules and cost at 12 to 150 rooms. RoomKey PMS pricing and what an independent hotel pays per month How the quote works, estimated cost at 20, 50 and 100 rooms, and the add-ons billed on top. PMS vs channel manager and what a small hotel actually needs What each tool does, where they overlap, and which setup fits a small property. How to prevent hotel overbooking at a small hotel or B&B The causes, a daily routine, channel settings and what to do if it happens. Increase direct bookings and pay less OTA commission at a small hotel Booking engine, website, Google, rate parity and guest emails, step by step. Hotel housekeeping checklist for small teams Room turnover, bathroom, stayover service, inspection and the weekly deep clean. How to choose a PMS for a small hotel with 12 questions to ask The questions to put to every vendor about price, channels, commission and data. Cloudbeds pricing and what a small hotel or B&B actually pays Cloudbeds quotes every property individually. The four plans, reported monthly prices, add-ons and fees, and a yearly cost example for 8, 24 and 40 rooms. Little Hotelier pricing and what a B&B or small hotel actually pays Basics, Pro and Revenue Optimiser, the 1% booking fee in dollars, and a yearly cost example for three property sizes. ThinkReservations pricing and what a B&B or inn pays in year one Reported monthly cost, setup and onboarding fees, and a first-year cost example for 8, 15 and 30 rooms. RoomMaster pricing and what a small hotel or inn pays per year The reported starting price, what a RoomMaster quote includes, and a yearly cost example for 10, 25 and 50 rooms. WebRezPro pricing and cost, what a small hotel or inn pays per year The $10 per unit price, what it leaves out, and a yearly cost example for 8 to 80 rooms. innRoad pricing and cost, what a small hotel, inn or B&B pays per year The reported $10 per room price and $150 minimum, which modules cost extra, and a yearly cost table for 8 to 80 rooms. ResNexus pricing and what an inn or B&B pays per year The reported edition prices, what the hosted website, SMS and site map add, and a yearly cost table for 8 to 80 units. Innkeeper's Advantage pricing and what a B&B pays per year The $69.95 plan, $160 a year per OTA channel, texting and domain fees, and a yearly cost table by property size. Sirvoy pricing and what a B&B or inn pays per month The Free, Starter and Pro plans, why OTA channels need Pro, per-room scaling and a monthly cost table by property size.