Motel management software and motel PMS for independent motels
Innkeeper is motel management software for independent US motels and roadside inns with 8 to 80 rooms. One cloud PMS runs the tape chart, walk-ins, Booking.com and Expedia, housekeeping status and the folio for every stay, from $49 a month for up to 10 rooms and $149 a month for up to 30, with the channel manager and a commission-free booking engine included.
Take a walk-in and an Expedia booking in the same minute
A motel desk lives on short stays and late arrivals. Open the live demo, put a walk-in into room 12 for one night, then send an Expedia reservation for the same night and watch room 12 drop out of every channel at once. Move a stay on the tape chart by dragging it, mark a room Dirty after check-out and see the housekeeping board change.
- Tape chart with drag and drop between rooms and dates
- Booking.com, Expedia, Airbnb and your own website on one calendar
- Folio and invoice for every stay with editable tax lines for state and local lodging tax
What motel software has to do at a 20-room property
A motel is not a small version of a resort. Most nights are one or two night stays, a large share of guests arrive without a reservation after 8 pm, and the same person often runs the desk, answers the phone and checks the rooms. Motel software earns its price when it makes those minutes shorter.
Walk-ins without a second screen
The desk sees tonight's open rooms, takes the guest's details, records the balance on the folio and marks the stay in-house in one flow. The night is closed on every OTA the moment the room is sold, so a walk-in at 10 pm never collides with a Booking.com reservation that arrives at 10:05.
OTA channels that close the last room
Motels sell a lot of last-minute inventory on Expedia and Booking.com. Innkeeper's channel manager pushes availability and rates to each connected channel after every booking, change or cancellation. The Inn plan includes 4 channels and Hotel and above include unlimited channels, with no separate monthly fee per connection.
Housekeeping status the desk can trust
Exterior corridor motels turn a lot of rooms between 11 am and 3 pm. Each room carries Clean, Dirty or Inspected status, departures are flagged for today, and front desk notes such as an extra rollaway or late check-out show up on the board, so the desk only sells rooms that are ready.
Nightly numbers without a spreadsheet
On the Hotel plan and above, the night audit posts room charges, lists no-shows and produces a daily report with occupancy, ADR and RevPAR. That is the report an owner checks before setting next weekend's rates.
Motel PMS options US owners compare, by published or reported price
Most motel PMS vendors quote by room count after a demo, so prices below come from each vendor's own pricing page where one exists and from software directories where it does not. Check a current quote before you decide. Our own prices are the live prices on our hotel PMS pricing page.
| System | How it is priced | Channel manager | Where it runs | Best fit |
|---|---|---|---|---|
| Innkeeper | $49 a month up to 10 rooms, $149 up to 30, $499 up to 80, half that billed yearly | Included | Cloud, any browser | Owner-run motels and inns up to 80 rooms selling on OTAs |
| InnSoft Check-Inn | One-time license from $899 (1 to 25 rooms) plus a $660 yearly service contract | From $100 a month | Windows desktop | Motels that sell mostly walk-in and phone, or need card lock interfaces |
| RoomMaster | Quote based, reported from about $150 a month per property | Reported as part of the quote | Cloud or on-premise | Mid-size motels and hotels that want a long-standing US vendor |
| WebRezPro | $10 per unit a month, $100 minimum | Third-party, extra | Cloud | Properties that want a published per-room price |
| innRoad | Reported about $10 per room a month, $150 minimum | Separate product | Cloud | 20 to 100 room independents |
| SkyTouch Hotel OS | Quote based per room, reported $200 to $600 a month to start | Through SiteMinder connectivity | Cloud | Economy and franchise-style hotels |
The detail behind each row is in our pricing breakdowns for Check-Inn, RoomMaster, WebRezPro, innRoad and SkyTouch, and a side-by-side for motels by room count is in our motel software pricing guide.
How a motel moves to Innkeeper in an afternoon
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01
Set up rooms and rates
Add your rooms by type, such as King, Double Queen and Accessible King, and set the nightly and weekly rates you charge today.
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02
Import future reservations
Export upcoming stays from your current PMS as a spreadsheet and upload them. Each stay lands on the tape chart with guest, dates, room and total.
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03
Connect your OTAs
Connect Booking.com, Expedia, Airbnb and Google, then compare availability for the next 90 nights against your old system before you switch the channels over.
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04
Go live at the desk
Open Innkeeper on the desk computer and on your phone, take tonight's walk-ins in it, and keep the old system read-only until your next billing date.
Which motels Innkeeper fits, and which it does not
Innkeeper fits owner-operated independent motels, roadside inns and motor lodges with up to 80 rooms that sell on two or more OTAs and want one monthly bill. If you also run a second property, the Group plan covers up to 200 rooms across properties on one login, see multi property hotel software. Smaller properties with a breakfast or a few suites usually start from our inn management software or small hotel management software pages.
It is not the right pick if you need card key lock interfaces, ID scanners or a GDS connection, if a franchise agreement requires a brand-mandated PMS, or if your property has more than 80 rooms in one building. A franchise motel should check its brand standards before buying any independent system.
Motel management software questions
What is the best software for motels?
For an independent motel under 80 rooms that sells on OTAs, the best software is a cloud PMS that handles walk-ins, the tape chart, the channel manager and housekeeping in one price. Innkeeper does this from $49 a month. RoomMaster, WebRezPro, innRoad and InnSoft Check-Inn are other systems US motel owners compare.
How much does motel management software cost?
Motel management software usually costs $100 to $300 a month for a 10 to 40 room property. Innkeeper is $49 a month up to 10 rooms and $149 up to 30 rooms, or $288 and $888 billed yearly. WebRezPro publishes $10 per unit with a $100 minimum, and Check-Inn sells a desktop license from $899 plus a $660 yearly contract.
What does a motel PMS do?
A motel PMS keeps the room calendar, takes walk-ins and reservations, checks guests in and out, tracks room status for housekeeping and produces the folio and invoice for each stay. A cloud PMS like Innkeeper also syncs availability to Booking.com and Expedia and runs the booking engine on your own website.
Can motel software connect to Booking.com and Expedia?
Yes. Innkeeper connects Booking.com, Expedia, Airbnb and Google through its built-in channel manager. When a room sells anywhere, the night closes on every other channel, which stops double bookings. The Inn plan includes 4 channels and the Hotel plan and above include unlimited channels.
Is there motel software that works on a phone?
Yes. Innkeeper runs in the browser on a desk computer, a tablet or a phone, with nothing to install. An owner can check tonight's arrivals, open rooms and new OTA bookings from home and take a walk-in at the desk on the same calendar.
Do I need a channel manager for a small motel?
If you sell on more than one OTA, yes. Without a channel manager every booking has to be closed by hand on each site, and the gap is where double bookings happen. Innkeeper includes the channel manager in every plan, so a 12-room motel does not pay a separate monthly channel fee.
Innkeeper plans for motels
No setup fee, no booking commission and no lock-in on any plan. Full details on the hotel PMS pricing page.
Run tonight's walk-ins and OTA bookings from one calendar
Create your account, add your rooms and connect Booking.com and Expedia without a channel manager bill or a service contract.