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5 min read

RoomKey PMS pricing and what an independent hotel pays per month

RoomKey PMS pricing is quote-based. RoomKey publishes no price list and sets each quote after a demo, based on room count, the bundle and add-ons. Third-party estimates put it at about $8 to $14 per room per month, so a 20-room hotel pays roughly $200 to $300 a month for the core system and a 50-room hotel with add-ons about $650 to $850.

How much does RoomKey PMS cost?

RoomKey PMS costs about $200 to $300 a month for a 20-room hotel, about $650 to $850 for a 50-room hotel with add-ons, and about $1,300 to $1,500 for a 100-room property, according to RoomMaster's published estimate. RoomKey itself lists no prices. Its pricing page shows example bundles for small, midsize and large or chain hotels and sends you to a demo for a quote.

On top of the monthly fee, onboarding and data migration are project-based, and rate shopping, third-party interfaces, channel connections and payment processing are reported as separate lines. To see what a published flat price looks like for the same front desk work, open our live demo and compare it with your quote.

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What a RoomKey PMS quote usually covers, and what costs extra

RoomKey sells a cloud PMS plus a set of products it can bundle into one quote. This table follows RoomKey's own product list and the cost notes in RoomMaster's review.

Item Usually in the core quote Often quoted on top
Front desk, reservations, rates and inventory Yes
Built-in booking engine Yes
Housekeeping and task management Yes
Automated night audit and reports Yes
Channel connections to OTAs Reported as separate
Direct and Distribution (central reservations) Quoted by scope
Rate shopping tool Reported as separate
Third-party interfaces (revenue system, door locks, POS) Per interface
Embedded payments Separate processing contract
Mobile guest features and digital keys Through partners
Onboarding, training and data migration Project-based

Hotel Tech Report lists RoomKey pricing as available by request only. Ask for each line in writing, because the same property can receive different bundles from different reps.

Monthly cost example for four hotel sizes

Below are RoomKey estimates from RoomMaster's published breakdown, next to Innkeeper's public prices. The RoomKey figures are a market proxy of about $8 to $14 per room per month, not a RoomKey price list. Card processing is left out of every column.

Property RoomKey PMS, per month (estimate) Innkeeper, per month paid monthly Innkeeper, per month paid yearly
12-room inn on 3 OTAs about $100 to $170 at the per-room rate $149 on Hotel $74 on Hotel ($888 a year)
20-room motel on 4 OTAs about $200 to $300 $149 on Hotel $74 on Hotel ($888 a year)
50-room hotel with add-ons about $650 to $850 $499 on Boutique $249 on Boutique ($2,988 a year)
100-room hotel about $1,300 to $1,500 Above our 80-room plan limit Group plan for multi-property up to 200 rooms

The honest read: at 12 rooms the gap is small, and above 80 rooms on one property RoomKey is built for a size we do not serve. Between about 15 and 80 rooms, a published plan with channels included usually costs less per month and has no onboarding project to pay for.

Other costs to check before you sign

Onboarding and migration

RoomKey treats onboarding as a project. Ask for the fixed fee, what data moves (future reservations, guest profiles, open folios, history), and who checks the import before go-live.

Interfaces you already run

Each connection to a revenue system, door lock, point of sale or accounting tool is an interface line. List every system you use today and ask for a price per interface, per month and one time.

Payment processing

RoomKey offers embedded payments under its own processing agreement. Compare the card rate and monthly minimums with your current merchant account. When processors change, deposits arrive in different batches, and bank reconciliation software that matches each deposit to your books saves the month-end search for a missing payout.

Renewal terms

Read the term length, auto-renewal and price increase clauses in the quote before you sign, and note the notice period you need to leave.

How to get a comparable RoomKey PMS quote

Book the demo with your exact room count and your current systems in hand, and ask for each point below in writing so you can compare vendors line by line.

  • Monthly fee at your room count, and the per-room rate behind it
  • Which OTAs connect, and whether channel connections are a separate line
  • One-time onboarding, training and migration fees
  • Each interface you need, with its monthly and one-time price
  • Payment processing rate and any monthly minimum
  • Term length, renewal and how you export your data if you leave

Our guide on how to choose a PMS for a small hotel lists twelve vendor questions and what a good answer sounds like.

When a published flat price beats a custom quote

RoomKey is a strong fit for a 100-room property, a franchise hotel with a brand interface or a group that needs central reservations. Its support team gets strong reviews.

For an owner-run independent hotel, motel or inn from 4 to 80 rooms, a published plan is simpler to budget. Innkeeper lists every plan on its hotel PMS pricing page: Inn at $49 a month for up to 10 rooms, Hotel at $149 for up to 30 rooms and Boutique at $499 for up to 80 rooms, with the channel manager software, booking engine, invoices and housekeeping board included, and no setup fee, no booking commission and no contract. Our RoomKey PMS alternative page compares the two systems feature by feature, and the RoomMaster pricing article covers another quote-based system hotels weigh against RoomKey.

RoomKey PMS pricing in short

  • RoomKey PMS publishes no prices and quotes each property after a demo
  • Estimates run about $8 to $14 per room per month
  • A 20-room hotel pays about $200 to $300 a month, a 50-room hotel with add-ons about $650 to $850
  • Onboarding, interfaces, rate shopping and payments are quoted on top
  • Innkeeper costs $49, $149 or $499 a month by size band with channels included

See the full price for your whole property

Open the live demo, run a week of bookings across four channels and compare the monthly total with your RoomKey quote at your room count.

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